Complete Guide to Canada ELD Mandate Rules

Transport Canada has released the final ELD Mandate rules through Gazette II on June 13, 2019. This final rule is supposed to remain unchanged till its last compliance date that is June 12, 2021. While Canada ELD rules had set the clock ticking for commercial vehicle owners to switch to a certified ELD, it has also led to several points of confusion. Primarily, the similarities and differences between U.S and Canada ELD Mandate rules and the number of carriers coming under these regulations. 

This complete guide on Canada ELD Mandate rules will discuss all the crucial factors related to the final rule issued by Transport Canada.

Canada ELD Mandate rules- a brief overview

Canadian ELD Mandate rules have made it obligatory for all commercial vehicles to record hours of service (HOS) through a registered electronic logging device (ELD) only. The final rule issued by Transport Canada made it clear that manual recording in the paper log will not be accepted from June 12, 2021 onwards. Any commercial vehicle owner or fleet carrier failing to comply with these regulations will be penalized. 

Canada ELD rules have been issued by Transport Canada to increase road safety and vehicle security. The ELD Mandate regulations also facilitate better tracking and managing of commercial vehicles saving millions on paperwork and manual labor.

Flexible plans whether you have 1 or 500 vehicles

Canada ELD Mandate rules vs. U.S ELD Mandate

ELD Mandate rules published by Transport Canada and FMCSA have many common regulations but there are a few differences too. Take a quick look at the key similarities and differences between U.S and Canada ELD rules.

Similarities: United States and Canada ELD Mandate rules

These common factors on the ELD regulations between the United States and Canada will help fleets stay compliant by using a single ELD that fulfills the criteria of both Transport organizations. 

  • Auto display of driving status from 8km/ hr: The ELD must automatically detect and display the driving status of the vehicle when it travels at a speed of 8km/ hour. 
  • Auto change of status after 5 minutes break: After a pause of 5 minutes, the ELD automatically asks if the driver wants to change the status to “on duty”. 
  • Yard-move mode: To avoid changing the status to “off duty” the driver must set it on “yard mode” when the speed drops below 8 km/ hour while driving inside a yard. 
  • Unassigned driving time: When an ELD is registered to a driver, the device records and displays unassigned driving time which the driver can accept or reject. 
  • Manage logbook: Drivers are allowed to edit and manage logbook records only after they are registered to the ELD. 
  • Driving status cannot be changed: The driver is allowed to change vehicle statuses like fault detection, error, etc. except the driving status.

truck on a canadian highway

Differences: United States and Canada ELD Mandate rules

While the ELD Mandate rules of both the countries are similar, there are also some differences that the carriers should know. Take a look at them below: 

  • Hours of personal conveyance: Personal conveyance hours are allotted to the driver by the carriers when the vehicle is used in non-working hours. For instance, the driver can drive the vehicle to a garage or lodging. The U.S. ELD mandate has no limitation on time and distance of personal conveyance whereas Canada ELD rules have strictly set it to 50 miles or 75 kilometers. 
  • Certification: The final rule of both Canada and the U.S mandate has made it compulsory to use only registered ELDs for recording HOS. The difference is, the United States has allowed manufacturers to self-certify an ELD if that meets all the FMCSA criteria while Transport Canada has stated that all ELDs must be certified by third-party agencies only. 
  • Recording Hours of service: U.S mandate allows truckers a 30 minutes break from working hours after continuous driving for 8 hours. Transport Canada has fixed a 16-hours window for carriers to complete an assigned job which also includes 2 off-duty hours. 
  • HOS Reporting: In the U.S, the HOS is directly transferred to the data-repository or ERODS whereas in Canada the HOS is directly reported to the officer. 
  • Cross border regulations: For carriers operating across the border, for instance, the HOS recorded for half a day in the U.S will be accepted by the Canadian Mandate. 
  • No-grandfather clause: While the U.S mandate has given 2 years for carriers using ERD to switch to ELD, Canada’s ELD rules have no such provision. Transport Canada eliminated the grandfather clause asking truckers to replace ERDs with ELDs within the compliance period.


Uses of a Certified ELD

It is important for carriers and drivers to understand the ELD requirements to choose the right device. An electronic logging device or ELD is more than just a logbook. It helps to improve the productivity and security of the fleet. Check out the beneficial uses of a certified ELD to understand its importance in road safety and fleet management. 

  • Improved road safety: A certified ELD tracks the speed of the vehicle and alerts the carrier company in case of over-speeding and improper cornering. The ELD also notifies in case any fault is detected in vehicle diagnostics. All these features help to increase road safety thereby minimizing accidents and vehicle break-downs. 
  • Monitoring driver behavior: The ELD automatically records the HOS reducing driver idling time, personal usage of the vehicle, or vehicle usage during off-duty hours. 
  • Saving fuel cost: As the HOS is auto-recorded it prevents unregistered usage of the vehicle after working hours thus reducing fuel cost. 
  • Simplifying fleet management: A certified ELD will save fleet companies from maintaining loads of logbook data. The device is also capable of preparing an error-free report to prevent audit risks.

Carriers affected by Canadian ELD Mandate rules

The final rules issued by Transport Canada apply to 157,500 commercial vehicles. The number includes commercial vehicles used for extra-provincial transportation. Vehicles operating in extra-provincial areas including local activities come under federal jurisdiction. All vehicles under federal jurisdiction must comply with the Canada ELD rules.

Exemptions to Canada ELD rules

To know the exception to the Canadian ELD Mandate rules, it is important to understand what are ELD requirements or criteria of ELD requirements set by Transport Canada. Here are the ELD exemption requirements for commercial vehicles. 

  • If a vehicle is operating on a special permit issued by a territorial or provincial director.
  • If the vehicle is granted a statutory exemption.
  • If the commercial vehicle is operating under a rental agreement for a period under 30-days.
  • If the vehicle model was manufactured before the year 2000.
  • If the vehicle is operating within a radius of 160 km from its home terminal (these vehicles are not required to maintain a logbook). 

Benefits of using HOS247 ELD

HOS247 is an industry leader in manufacturing registered ELDs that are accepted by both Transport Canada and FMCSA. HOS247 has a team of expert professionals who understand what ELD requirements are to stay compliant. The company has been trusted by fleet carriers and individual vehicle owners for years. HOS247 has developed a reliable client base by providing advanced ELDs with the most flexible plans. 

HOS247 ELD connection scheme

Check out the features and benefits of HOS247 ELDs here. 

  • Reliable hardware: HOS247 designs user-friendly ELDs that can be installed in minutes and starts operating immediately after login. The device can be operated via Bluetooth or USB using a smartphone or tablet. 
  • Easy to manage/ edit logs: ELDs manufactured by HOS247 allow drivers to edit and manage logs and DVIRs while on road. The report can be accessed instantly by carrier companies as the ELDs support the 4G network. 
  • On-road driver support: The carrier company or fleet manager can immediately reach the driver to resolve issues related to vehicle breakdown or transport compliance. This helps to increase the efficiency of the fleet and the productivity of the driver. 
  • Automated IFTA mileage: HOS247 ELDs are designed to automatically calculate and prepare reports on IFTA state mileage. This prevents human errors and also avoids audit risks. 
  • Provision of real-time GPS: All HOS247 ELDs are available with the provision of a real-time GPS tracker. This helps to increase the safety of the vehicle. The GPS tracker helps carrier companies to track the location of the fleet for faster dispatch. Real-time GPS tracking notifies the company if the vehicle is driven after working hours. The device also uses Geo-fencing to alert the company in case the vehicle is driven in an unregistered area. 
  • Monitor vehicle diagnostics: The ELD keeps track of the vehicle diagnostics and alerts the driver in case a fault or error is detected in the vehicle. This saves time to detect and resolve the issue preventing unnecessary delays. It also notifies the company with special fault codes about the status of the error detected. 
  • Stay compliant: The automated recording of driver logs and HOS eliminates all kinds of human errors to stay compliant to Transport policies issued by Transport Canada. It also saves on manual labor. 
  • Active customer-support team: HOS247 offers round the clock assistance to customers in four different languages- English, Russian, Spanish and Polish.  The company has a dedicated team of experts to guide customers on optimum utilization of the ELDs to maximize profit with enhanced fleet operation. 
  • Flexible plan: HOS247 offers flexible plans to suit the requirements of carrier companies as well as individual owners. Whether it is for one truck or a fleet, HOS247 has a solution for every compliance need. 
  • Free Trial period: HOS247 provides a free trial period of 14-days for all ELDs. The client does not need to enter into any contract or submit any financial detail to the company for the trial period. It also comes with a free return policy if the client is not satisfied with the ELD features.
Add options as you grow when you need them

The deadline for ELD Mandate rules enforced by Transport Canada is getting closer. As Transport Canada has made it mandatory to get every ELD certified by third-party agencies, carrier companies in Canada are left with fewer options. Additionally, there is no grandfather clause to extend the period in the Canadian ELD mandate. Switching over to a certified ELD is the smart decision right now. This will not only save penalties but also increase fleet efficiency. 

Surveying the market to find a genuine supplier can be risky as the compliance deadline is approaching in a few months. Moreover purchasing the wrong ELD can considerably increase the fleet management cost. Relying on an already registered and trusted supplier like HOS247 is a good idea. HOS247 ELDs have been trusted by fleet companies and individual owners for years because of their advanced features and prompt user support.

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"Awesome. Easy to install and use. Top notch customer service! I recommend it to everyone.”

Abigail Freemantle
Schrader Co
“Great company to deal with. The support team is very responsive and competent. They provided a great deal of education for our company.”
Evgueni Stoupine
GMS Global Group
“Customer service is great. They helped me to set up everything and showed how to edit my logs. Thank you.”

Manuel Jenez
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