A driving log app is the component of an electronic logging system that allows drivers to visualize and manage hours of service electronically. Log apps allow drivers to visualize and manage the HOS data captured by the tamper-free hardware piece connected directly to the truck’s engine. The logging device will record engine hours, mileage, and other mandatory information automatically and then send it to the operator’s device through the app, which will in turn allow the fleet managers to access and monitor the information through an online portal to ensure compliance with DOT regulations.
Finding the best driving log app for your business is essential as the level of user-friendliness and the overall reliability of the system play an important role in helping drivers manage their records of duty status (RODS) efficiently and in full compliance with federal and state regulations. In this article, we will discuss the benefits of using top-rated logbook apps like HOS247, key considerations when choosing a log app, and why switching to a better driving log app can enhance your fleet’s operations.
Do you have any questions? Talk to ELD Advisor: 650-405-3372 or Request Callback
Logbook Apps and FMCSA Compliance
Truck driving log apps are only FMCSA-compliant when they are part of a registered electronic logging device (ELD) system that fulfills all the requirements established by the authorities. It’s the carrier’s responsibility to be sure they have a DOT approved log book and device. In order to help carriers, the FMCSA keeps a list of all active log book manufacturers and registered devices that can be consulted on their website. Carriers can also sign up to receive updates on registered and revoked devices through email.
Drivers Required to Use ELDs
According to the FMCSA’s ELD mandate, drivers who are required to maintain RODS must use an ELD. This includes drivers who:
- Operate a vehicle that weighs 10,001 pounds or more
- Transport 16 or more passengers (including the driver)
- Transport 9 or more passengers (including the driver) for compensation
- Transport hazardous materials in quantities that require a placard
There are some exceptions to the ELD mandate, such as:
- Drivers who use RODS for no more than 8 days out of every 30-day period
- Driveaway-towaway operations where the vehicle is the commodity being delivered
- Drivers of vehicles manufactured before 2000
It is important to take into account that, even if a driver is exempt from the ELD mandate, they may still be required to maintain paper RODS.
Switching to a Better Driving Log App
There are several reasons why a carrier might consider switching to a better app for driving logs. If you are experiencing issues with your current provider, you might need to consider:
- Overly complicated system. If your current system is difficult to use or causes unnecessary stress, it may be time to look for a more user-friendly option. A good ELD app should simplify the process of logging hours and managing compliance, not make it more complicated.
- Inefficient customer support. Poor customer support can be a huge inconvenience for everyone involved. It’s essential to have reliable support in case your truck experiences technical issues and breaks down. Without a dependable support team, your drivers may find themselves stranded without help.
- Cost considerations. If you’re paying a lot for your log book app, you might be overpaying for a system that doesn’t meet your needs or provide adequate support. It’s important to ensure you’re getting good value for your money.
- Provider reputation. The reputation of your log book app provider is crucial. Providers that have been around longer and have a good track record are usually more reliable and knowledgeable than newer providers who might lack experience and trustworthiness.
By considering these factors, you can decide if it’s time to switch the best driving log app for your business’s needs.
Choosing the Right Electronic Logbook
When choosing the right driving app, there are a few things to consider to make the best decision for yourself, your drivers, and your fleet.
- Easy to use. The right logbook app should be simple to use. It should not overcomplicate your daily tasks but instead make them more manageable. The perfect logbook app will be intuitive and help streamline your daily operations.
- Excellent support. A great app comes with excellent support. Drivers need to be able to contact support at all times while on the road, especially in case of technical issues or emergencies. Dependable providers will have an easy to reach knowledgeable team of support reps to minimize downtime.
- Positive user reviews. Before making a final decision, check recent user reviews. Reading reviews is an effective way to ensure you’re making the best choice. User reviews are easily accessible online and can provide valuable insights into the app’s performance and reliability.
- Scalability. Consider whether the app can scale with your business. As your fleet grows, the logbook app should accommodate additional vehicles and drivers without significant changes or upgrades. Scalable solutions help avoid the need for switching providers as your business expands, ensuring long-term consistency and efficiency.
- Compatibility. Ensure the logbook app is compatible with your existing hardware and software systems. The app should integrate seamlessly with various devices and operating systems, including smartphones, tablets, and onboard vehicle hardware. Compatibility with other fleet management tools and software you use can also streamline operations and reduce the need for manual data entry.
- Compliance with regulations. The chosen driving log app must comply with FMCSA regulations and other relevant federal and state requirements. Verify that the app is part of a registered ELD system and can generate accurate and compliant reports. The app should also have features to alert drivers and managers about potential HOS violations, ensuring proactive compliance.
By carefully considering these factors, you can choose the right electronic logbook app that best suits your needs and helps your fleet operate more efficiently.
Red Flags
When considering new providers, it is not enough to look for the qualities mentioned above, there are also some things to be wary of, including:
- Proprietary hardware. Some providers sell their own proprietary hardware, which can be very costly for drivers who purchase it. This can add unnecessary expenses and complications. Proprietary hardware can also lock you into a specific provider, making it difficult to switch services if you’re not satisfied.
- Long contracts. Some providers may require drivers to commit to expensive, long-term contracts. This can be problematic if the driver decides they don’t like the hardware or want to try something new. Long contracts can limit flexibility and make it hard to adapt to changing needs or better technologies that might emerge.
- Little to no experience. Providers who developed their systems within the last year or two may lack experience. They might not offer adequate support and could have more issues. Inexperienced providers may not have had the time to refine their products and services, leading to potential problems with reliability and functionality. It’s usually best to choose more established providers who have a proven track record.
- Hidden fees. Be cautious of hidden fees that some providers may charge. These could include fees for setup, maintenance, or upgrades that are not initially apparent. Ensure you fully understand the pricing structure before committing to a service to avoid unexpected costs.
By carefully considering these factors and being mindful of potential pitfalls, you can choose the right app to log driving time that best suits your needs and helps your fleet operate more efficiently.
Benefits of Using HOS247
HOS247 is a leading provider of electronic logbook apps and hardware for the transportation industry. Here are several key benefits of using HOS247:
Top-Rated Customer Support
With HOS247, drivers have access to reliable support any day of the week in multiple languages, including Spanish and Polish, reducing misunderstandings and resolving issues more efficiently. Our team focuses on customer satisfaction for every client, large or small.
One-Year Hardware Warranty
HOS247 guarantees the quality of its hardware and offers a one-year free replacement warranty in the unlikely event of defects and malfunctions. This commitment to quality helps minimize downtime and maintenance issues, ensuring reliable performance in diverse operating environments.
Fleet Tracking and Reporting
Real-time GPS fleet tracking allows precise monitoring of vehicle locations, helping managers make informed decisions about routes, dispatches, and driver assignments. Detailed reporting tools provide insights into fuel usage, idle times, maintenance needs, and driver behavior, helping fleet managers identify areas for cost reduction and operational improvements.
Flexible Subscription Plans
HOS247 offers flexible and scalable subscription plans tailored to meet the specific needs of any fleet size, from small owner-operator businesses to large enterprises. You can add or remove features like IFTA mileage calculations and GPS tracking, allowing for a customized solution that grows with your business.
Hassle-Free 2-Week Returns
One major benefit of using HOS247 is their hassle-free 2-week return policy. This means you can purchase the logbook hardware, use it for two weeks, and return it for a full refund if it doesn’t meet your needs. This allows you to experience the full range of services before making a final commitment.
No Long-Term Contracts
HOS247 does not require you to sign long, complicated contracts. Many fleet owners find themselves stuck in lengthy contracts with providers that do not fully meet their needs. You can choose to pay monthly or yearly and can cancel at any time.
By choosing HOS247, fleets can improve their operations through enhanced compliance, efficient management, and dedicated support, gaining a competitive edge in the industry.
Do you have any questions? Talk to ELD Advisor: 650-405-3372 or Request Callback
Practical Tips for Maximizing the Benefits of Driving Log Apps
While having a top-rated driving log app is crucial for compliance and efficiency, knowing how to maximize its benefits can make a significant difference in your day-to-day operations. Here are some practical tips for truckers to get the most out of their driving log apps:
- Regularly update your app. Ensure your log app is always up-to-date. App updates often include important features, bug fixes, and enhancements that can improve performance and compliance. Set your app to update automatically if possible, so you don’t miss out on these benefits.
- Utilize automated alerts. Set up automated alerts for critical events such as approaching HOS limits, required breaks, and upcoming maintenance. These alerts can help you stay compliant and ensure your vehicle remains in optimal condition, reducing the risk of violations and breakdowns.
- Review and analyze reports. Regularly review the detailed reports generated by your log app. Analyze data on fuel usage, idle times, and HOS violations to identify patterns and areas for improvement. Use this information to adjust your driving habits and improve overall efficiency.
- Engage with customer support. Don’t hesitate to reach out to customer support if you encounter any issues or have questions about your log app. Reliable providers like HOS247 offer multilingual support that can assist you in resolving problems quickly, minimizing downtime, and ensuring smooth operation.
- Participate in training and demos. Take advantage of any training sessions, webinars, or free demos offered by your ELD provider. These resources can help you understand all the features of your log app and how to use them effectively, ensuring you get the maximum benefit from the system.
- Keep accurate records. Consistently and accurately record all required information. Double-check your entries for errors to ensure compliance with DOT regulations. Accurate records can also protect you in case of an audit or dispute.
- Stay informed about regulations. Keep up with any changes in federal and state regulations that may affect your HOS and logging requirements. Being informed will help you stay compliant and avoid potential fines and penalties.
- Leverage integration with other systems. If your log app integrates with other systems like dispatch, payroll, or maintenance management, make sure to utilize these integrations. This can streamline your workflow, reduce manual data entry, and improve overall efficiency.
- Share feedback with your provider. Provide feedback to your ELD provider about your experience with the app. Constructive feedback can lead to improvements and new features that better meet your needs.
Implementing these practices can help you make the most out of your investment and improve your daily operations on the road.
Conclusion
Choosing the right driving log app is crucial for ensuring compliance with DOT regulations and enhancing the efficiency of your operations. Whether you are a small owner-operator or manage a large fleet, investing in a robust and reliable driving log app like HOS247 can provide significant advantages and a competitive edge in the transportation industry.
It is advisable to stay informed, utilize the available resources, and always aim for excellence in your fleet management practices. With the right tools and a reliable compliance partner, you can achieve greater success and drive your business forward with confidence.
I’ve co-founded, built and managed several transportation-related businesses. Now, I’m a founder and CEO of HOS247 – an AI Transportation Platform for trucking companies, freight brokers and other logistics operations. We are transitioning old-style operations to technology-advanced logistics entities and help them to grow their businesses. ELDs (electronic logging devices), fleet tracking and management 2.0 combined with AI-powered dispatch tools.
Today no business associated with vehicles will do without smart fleet management. A combination of hardware and software includes, among other things, various vehicle tracking and maintenance systems. Maintenance scheduling, unnecessary driving/idling time reduction, and accurate record help to minimize
Electronic logbooks have become an essential part of trucking. Transportation professionals know that quality elogs help operations run smoothly. However, finding the right one can be challenging. This article will help readers make the best choice for their business by
Efficient logistics are crucial for business success, particularly in the trucking sector. Advanced fleet management technologies, like GPS tracking, provide carriers with methods to boost efficiency and secure a competitive edge. This article focuses on the essential process of choosing