Canadian Electronic Logbook Rules

For truckers and trucking companies operating in Canada, the rules on how hours of service are to be collected and logged are changing. From June 21 2021, all commercial drivers in Canada must comply with the rules mandating the use of electronic logbooks – known officially as the ELD mandate – and transition away from paper logs to using ELDs (electronic logging devices) to record their hours worked.

Reasons behind the ELD logbook rules

The Canadian Government announced this key legislation change in order to:

  • Promote fairness and competition in the industry by enforcing hours of service regulations.
  • Improve safety by cracking down on haulers driving for too long, reducing the chance of fatal accidents on the road.
  • Reduce administration costs for truckers, trucking companies and the Government.

In a press release dated June 13 2019, Transport Canada stated its ELD requirements “are aligned with the United States road safety regulations and will support economic growth, trade and transportation on both sides of the border.”

Currently, the hours-of-service regulations limit commercial drivers to 13 hours of consecutive driving followed by a minimum of 8 consecutive hours off duty. Any violation of these core guidelines hampers the trucking industry’s level playing field and places drivers at a considerable risk due to fatigue.

The use of electronic logbooks also benefits trucking companies as it ensures greater accuracy in their drivers’ record of duty status. Human error can result in paper logs being incorrect, and so by using electronic logging devices, fleet managers can be confident in the data they have for how long their drivers are working for, thus improving hauler efficiency.

Flexible plans whether you have 1 or 500 vehicles

Who must comply with Electronic Logbook Rules? 

The electronic logging device policy applies to all federally regulated carriers. In Canada, this includes any driver or commercial hauling company that operates outside provisional borders. If a company or driver operates within a province, they fall under provincial jurisdiction, of which there are currently no proposed changes regarding logbooks.

For example, if a carrier has a home terminal in Toronto, and only operates locally within the borders of Ontario, the electronic logging device policy does not affect them and it would be up to the provisional authorities to enact regulation changes in due course. Though, if a carrier were to serve British Columbia also, then the regulatory jurisdiction would become federal and they would be required to comply with the new electronic logbook rules.

Who is exempt from the Electronic Log Book Regulations?

Whilst most federally regulated commercial drivers are subject to the electronic log book regulations changes, there are exemptions to the mandate:

  1. If the driver holds a permit from a provincial or territorial HOS director.
  2. The vehicle or its engine was manufactured before 2000.
  3. If a driver is only required to make hours-of-service logs for eight or less days in a 30-day period, an ELD would not need to be fitted.
  4. If the driver holds a statutory exemption to the HOS rules. This includes a timecard exemption.
  5. If the carrier or driver is not required to keep a driver log book, as if:
  6.   The driver returns to their home terminal each day for a minimum of eight consecutive hours of rest.
  7. The commercial driver operates within a 160km radius of their home terminal

Though, even if a driver is exempt from the electronic logbook rules, this does not negate the benefits of transitioning to an ELD. A carrier can still benefit from reduced admin costs, better HOS compliance and improved safety even if they are not compelled by law to use an ELD.

What is an ELD?

An electronic logging device (ELD), or an electronic logbook, is a device that electronically logs the hours of service and record of duty status of commercial drivers as opposed to an outdated paper logging system. An ELD attaches to a commercial vehicle’s engine and collects crucial data such as distance traveled, time worked and length of breaks.

One of the main benefits for carriers of using an electronic driver log book is the added efficiency gains. As ELDs facilitate pin-point accurate driver data, carriers can identify key areas of inefficiency and alter driver behavior in response.

The industry-wide benefits of using these handy electronic loggers are clear. The ‘level playing field’ afforded by the mandate has already been seen in the US with their similar final rule and the trucking industry is poised to benefit from a more seamless HOS rules compliance process. Investing in quality ELDs makes hours-of-service disclosure to regulatory bodies easier than ever.

Most certified driver log books also have GPS tracking capabilities, making it simpler than ever for carriers to monitor drivers safety.

HOS 247 ELD devices

Why choose HOS247 to comply with driver log book requirements?

With the electronic log book regulations compliance deadline creeping up, it is more imperative than ever for haulers to select the right electronic loggers for their vehicles. HOS247 offers the best balance of affordability, features, performance and top-rated customer support.

HOS247 ELDs offer efficient and accurate record capabilities to keep track of drivers’ hours of service. But the features and performance of these handy electronic loggers go above and beyond ELD mandate compliance.

The HOS247 ELDs connect seamlessly to a smartphone app, allowing for easy management of logs, automated HOS alerts and driver vehicle inspections. To keep business running smoothly at any hour, HOS 247 provides comprehensive driver support accessible straight though the app. With this, drivers can resolve compliance issues at a breakneck pace on the road, avoiding any inadvertent violations of ELD logbook rules.

Using HOS247’s intuitive and feature-rich fleet manager control panel, managers can monitor their entire fleet from one window to:

  • Access driver logs.
  • Monitor times spent at rest, location, distance traveled, and speeds.

Using the HOS247’s real-time GPS tracking capabilities, fleet managers can see the full location history of their drivers. This allows fleets to more accurately track their cargo, and provide up-to-date information to clients, improving transparency.

truck in the mountains

These devices also provide drivers with accurate IFTA mileage reporting to accurately provide state mileage driven. Automated IFTA mileage tracking helps lower administration costs through on-the-fly calculations, reducing human error and the risk of penalties.

With HOS 247’s streamlined vehicle diagnostics system, these ELDs aid with fault code detection and provide real-time notification on potential faults, reducing the risk of breakdowns and loss of earnings due to vehicle faults.

HOS247’s dispatch system improves communication between drivers and fleet managers, allowing for faster coordination of jobs in both large and small fleets. Managers can track job progress in real-time including live ETAs, and fleets provide instant messages to their drivers at a moment’s notice.

Add options as you grow when you need them

With pricing starting at $17 per month with an included free logging device with a years’ subscription to the HOS247 Track service, HOS247 provides an easy and affordable route to ELD logbook rules compliance.

If you’re still unsure on whether or not HOS247 is the most suitable ELD provider for you, consider requesting a free demo of  the product here.

Provide HOS247 with your details and the manufacturer will be in touch shortly for a ‘no strings attached’ demonstration of their product. 

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"Awesome. Easy to install and use. Top notch customer service! I recommend it to everyone.”

Abigail Freemantle
Schrader Co
“Great company to deal with. The support team is very responsive and competent. They provided a great deal of education for our company.”
Evgueni Stoupine
GMS Global Group
“Customer service is great. They helped me to set up everything and showed how to edit my logs. Thank you.”

Manuel Jenez
Free hardware options, no monthly fee options
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