Log Books for Truckers and ELD Compliance in Canada
The purpose of the incoming ELD mandate issued by Transport Canada is ensuring road safety. To that effect, drivers are only allowed to drive and be on duty for limited periods. Paper records were the norm to keep records of drivers’ hours of service for a long time (and still have their uses). However, computer logbooks for truck drivers will become the standard as soon as the progressive enforcement period is over and the mandate comes into full effect on January 1, 2023.
A paper log book is one registered manually on a paper template by the driver. On the other hand, computer logbooks for truck drivers use hardware that connects to the engine, tracks vehicle activity and fills an electronic template with the necessary information. It is important to note that logs recorded on computers not connected to a device on the engine will be considered paper records because the driver must fill them manually.
Who Needs to Keep Paper Logs and Who Needs an ELD?
The ELD mandate applies to vehicles carrying property and passengers traveling across state lines and drivers domiciled in the United States, Mexico and Canada. However, there are exceptions to this rule; the use of a log book app for truck drivers is not mandatory and paper logs can still be used in the following cases:
- Eight days/month exemption. Drivers who keep RODS for up to eight out of 30 days can do so on paper.
- Manufacturing date. Vehicles manufactured before the year 2000 are not compatible with elog technology, so they are exempt.
- Vehicle rentals. Drivers of vehicles under a 30-day or less rental agreement are not required to use electronic logbooks.
- Short-haul drivers. Drivers who operate within a 160 km radius from their home terminal, will be exempt from using elogs and from keeping RODS altogether.
Drivers subject to the mandate will have to deal with ELD malfunctions by notifying the carrier and, if they cannot retrieve their RODS from the device, they must reconstruct the past seven days on paper logs. Drivers should use paper HOS records until the ELD is fixed or replaced, which must happen in the next fourteen days.
How to Fill Out a Trucker’s Log Book
If it is not possible to keep records using log books software for truck drivers (for example, if there is a malfunction), it is critical for drivers to manage paper records correctly. The basic information Canadian log books for truckers must contain for a 24-hour period is:
- Carrier name
- Truck number
- Total kilometers driven
Drivers should begin their day by recording the starting time of their shift, the names of all co-drivers, and the shipping document describing the cargo and the carrier they are working for. Then, the driver must fill the “from” (point of origin) and “to” (destination) lines.
Once on duty, drivers should use the graph grid to keep records of their activities: driving, on-duty non-driving, sleeping berth or off-duty. There is a box on the graph grid for each hour of the day, which is divided into 15-minute periods. Truck logbooks should be completed in this manner:
- A line should be drawn through the activity line that corresponds to the driver’s duty status at a given time. Start at the time when the activity begins through to the time when it ends.
- To indicate the start and stop times, drivers should draw a vertical line from the first mark of the previous duty to the next line. Continue to draw the horizontal line for the current duty until the next vertical line is needed.
- Make sure to leave comments after completing each duty in the remarks section, especially time, date, and location.
- Record the nearest milepost and highway for higher accuracy and specify the city, town, village, and state.
After all that is complete, count the number of hours and see that it adds up to 24. Correct all errors as needed (mathematical and grammatical) and be sure the writing is easy to read.
HOS247 Provides Reliable Electronic Logbooks
HOS247 brings an effective and well-rounded canadian log books for truckers to suit the needs of fleets and owner-operators. We offer a device that harnesses the capabilities of computer logbooks for truck drivers to optimize operations and help the fleet achieve the best version of itself. HOS247 is known in the industry for:
- Premium customer services seven days a week. Our customer support team is available and ready to assist in four different languages: English, Spanish, Russian, and Polish. As a matter of policy, we make it a point to call back our clients if the call drops to make sure their issue is resolved.
- Trial period. Test driving is essential, so HOS247 grants clients a two-week period to learn the ropes of the logging system and decide whether or not to keep it. Customers will receive a refund without hassle if they choose to return the device within this period.
- Contract-free subscription. Flexible plans are also a staple of HOS247. The no-contract policy allows clients to scale their monthly plans up or down as their business requires.
- Dependable hardware. The quality of computer logbooks for truck drivers relies heavily on the hardware, so we have focused on achieving a resistant and easy-to-install hardware piece as the foundation of the solution. Once the setup is complete, the driver’s device of choice will then connect to the hardware via Bluetooth and will be ready to operate.
- Driver-friendly interface. The HOS247 log book app for truck drivers has an intuitive and straightforward design that allows drivers to navigate with ease.
- Extra features. To further complement the solution, our Canadian log books for truckers includes:
- Real-time GPS tracking.
- Vehicle diagnostics with fault code detection.
- Automatic IFTA calculations.
- Idle time monitoring.
Key Requirements of the ELD Mandate
The FMCSA has developed many standards for truckers and motor carriers to comply with, and all of them are geared towards increasing safety for everyone on the road. Log books for truckers’ primary task comes down to making sure they do not drive beyond the time limit to prevent exhaustion. The ELD mandate has four elemental requirements, which are:
- Requires the use of electronic logbooks by commercial drivers required to prepare HOS records of duty status.
- Sets elog performance and design standards and requires devices to be FMCSA approved and registered.
- Establishes the supporting documentation for drivers and carriers to keep.
- Prohibits harassment of drivers based on ELD data or connected technology (such as fleet management system). The rule also provides recourse for drivers who believe they have been harassed.
In regards to how long do truck drivers need to keep log books, drivers must have their RODS for the past seven days available in case of inspection, while motor carriers will have to keep their drivers’ logs and supporting documents for at least six months in case of an audit.
Electronic logging devices must be reliable and meet federal standards. Finding a trustworthy provider will save users a lot of trouble. HOS247 is known in the industry for providing a dependable electronic logging system with top-rated customer experience. We offer a two-week trial for truckers to test out the product and decide if it is a good fit for their business. Prevent violations with HOS247 ELD and stay compliant while boosting efficiency.
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